What Should I Keep In Mind If I Want To Lease A Copier?

Are you a business looking to lease a copier or multi-function printer? You may be asking yourself what all is involved in a copier lease and how it works. To help you understand, we’re going to walk you through the process as if you are preparing to sign a lease today.

What is a Copier Lease?

A lease involves a set monthly payment for a specified duration, which covers the equipment cost and occasionally includes a monthly service agreement for parts, labor, and toner. It is also possible to have a separate service contract, and you can discuss this option internally and with your chosen equipment provider.

To obtain a lease, you will need to apply for credit approval through a third-party financial company. In certain situations, if you are unable to be approved, there may be alternative financing options to consider. Your office equipment provider will be able to assist you through this process.

Copier and multifunction printers leasing is a very common practice in the US and is growing.

How Do Copier Leases Work? Things You Should Know

Either way, make sure to read the lease terms and conditions so you don't get locked into an unfavorable lease.

Lease Term: How long does the lease last? 
A Lease can help you keep more cash flow.

With too short of a lease term, you may end up sending a machine back, that you have effectively paid for, with much of its life still left on it.

A shorter lease term might be recommended for high-use machines.

There Are Advantages of Leasing Over Buying

If you are undecided about whether leasing is the right decision, it is important to note that there are numerous advantages to leasing compared to buying. One significant advantage is that leasing enables you to allocate the capital cost of the equipment, which would have been used for purchasing, towards other projects.

Copier companies also provide service agreements that assist with maintenance and upkeep. These regular payments can aid in budgeting and allow you to avoid a significant upfront payment.

Benefits of leasing a copier.

• Budgeting- Fixed monthly payments allow for better budgeting
• Tax Benefits- Copier lease payments can often be deducted from your business’ taxable income
• New Technology- It’s much easier to upgrade your equipment while its under lease

Difference in Leasing and Renting

People often ask about the concept of "renting" a copier or printer, so we would like to explain the difference between renting and leasing. The main distinction lies in the time frame: rentals are usually month-to-month agreements, while leases are longer, spanning 3-5 years. Leasing also offers tax benefits that renting does not provide.

Can I Get Out of a Lease?

Things happen and it may be helpful to know ahead of time when and how you can terminate a lease. Leases are typically binding contracts with a lender that cannot be cancelled. The remaining lease payments must be made to terminate the contract. However, your office equipment vendor may be able to help negotiate on your behalf with the leasing company. Concessions may be provided in certain circumstances and depending on if you plan to upgrade to new equipment.

Beware of the fine print. We recommend that you read the lease for certain terminology to understand what you are agreeing to. Are taxes included? Who is responsible for what? Are there certain auto-renew time periods that must be met, or renewal clauses you must adhere too?

Why JR Copier?

JR Copiers is a premier supplier of office equipment solutions. We feature competitive prices on all copiers of the top rated brands that you know and trust. We are dedicated to maintaining an expansive inventory of top-quality models, and consistently delivering exceptional customer service and support.

We offer new and rebuild copiers and printers:

• Experienced service engineers.
• Knowledgeable sales team.
• Years in the industry.
• 100% performance warranty. (Yes!, 100%)
• Lease, buy or rent.

If your new machine or its accessories do not operate within the product specifications during the term of your program and cannot be repaired, JR Copier will replace your machine at no charge with a model of equal or better features.